Accounting Associate III Human Resource Services

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Human Resources Services
invites applications for an
Accounting Associate III
to join their team. HRS is seeking an individual that is highly motivated, detailed oriented, has the ability to multitask, is a quick learner and has the desire to go above and beyond to help not only the HRS team but the employees at **MEMBERS ONLY**SIGN UP NOW***.. The Accounting Associate III collaborates with other members of the HRS team, comprised of the following services: Benefits, Payroll, Employee & Labor Relations, Compensation, Recruitment, Accounting, Communications and Employee Wellness. Every HRS Team member is dedicated to ensuring that all employees are well informed about the resources and benefits available to employees at **MEMBERS ONLY**SIGN UP NOW***.. The Accounting Associate III is responsible for support operations through organization, clerical, administrative support and accounting functions. This position provides oversight and consulting on the processes and information needed to ensure that the correct data and procedures are completed for accurate paychecks. The Accounting Associate III provides information to employees regarding deductions, accounting services for campus departments, and processes extra compensation.
Key duties and responsibilities of this position include:
Processes department invoices in Griz Mart and Banner and corresponding remittances.
Prepares and enters journal vouchers to allocate payroll expenses appropriately.
Ensures all payroll liabilities are paid in a timely manner.
Allocates Procard charges monthly to the appropriate expense accounts and ensures compliance
Ensures that **MEMBERS ONLY**SIGN UP NOW***. is in compliance with all laws in regard to the employment of Non-residents
Develops and maintains comprehensive training materials for areas of responsibility to include testing and review of any new software
Calculates employees' average hours for health insurance eligibility according to the ACA (Affordable Care Act) laws and regulations.
Assists with the annual ACA review for employees eligible for health insurance at the beginning of the MUS Benefits Plan
Processes E-verify and ensure accuracy of Form l-9's. Provides training for E-verify to our office personnel and affiliate campuses.
Provides instructions to department personnel and affiliate campuses in regards to the completion of the Form I-9 to ensure **MEMBERS ONLY**SIGN UP NOW***. is compliant with Homeland Security
Prepares the deposit for retiree health insurance payments, wage over payments, jury duty expense abatement and miscellaneous payments sent to HRS
Assists Finance Manager with reviewing/approving Griz Mart Carts for Contract Services under $5000 to ensure compliance with **MEMBERS ONLY**SIGN UP NOW***.'s IRS Regulations for Independent
Assists the Accountant Analyst position with preparing tax deposits as necessary each payroll
Review reports of any additional taxable fringe benefits and verify accuracy of deduction, as well as set up and terminate the deduction in Banner for payroll.
Maintain exempt/waived deductions to ensure employee is accurately set up in Banner.
Calculate, print, and enter manual checks in Banner to correct payroll errors.
Other duties such as: processing EFT Rejects, Warrant Replacement Requests, Stale-Date Warrants, and Warrant Cancellations
Upon completion of training, the incumbent will have developed a working knowledge in the following:
Understanding of UM payroll and accounting processes and procedures.
Thorough knowledge of UM, HRS, and MUS Staff Compensation policies, practices and procedures.
Knowledge of and the ability to research and interpret University, Board of Regents, state and federal regulations, policies and procedures.
Knowledge and application of HRS values and behaviors.
Knowledge of Banner, Griz Mart, International Tax Navigator, and retirement agencies web application.
Required Skills
Experience in the operation of personal computers and a variety of software and database programs, with the ability to learn new software.
Basic understanding of generally accepted accounting principles.
Ability to work with frequent interruptions, multiple concurrent tasks, detailed work, frequent deadlines and frequent contact with people.
Ability to work closely with departmental contacts to ensure compliance with complex set of regulations.
Ability to pay attention to detail in order to achieve the highest level of accuracy, analytical and problem-solving skills
Effective communication skills, including the ability to write professional memos, emails, documents, and reports
Ability to work and contribute positively as part of the HRS team and provide support as necessary
Ability to provide exceptional customer service, while explaining complex information in a logical and clear way
Ability to maintain strict confidentiality
Ability to analyze and reconcile data in various format
Ability to create spreadsheets and databases in order to use information for tracking and analysis
Ability to diplomatically enforce relevant policies and deliver negative information with tact
Minimum Required Experience
High School graduation and three (3) years of basic bookkeeping and/or payroll experience; or an equivalent combination of skills and experience
Preferred Qualifications
Associate’s degree in accounting or other relevant field
About Human Resource Services
and UM
Human Resource Services is dedicated to providing support to attract and retain a talented and diverse group of outstanding faculty, staff and professionals to create an organizational climate that encourages a high level of professionalism, service, performance, and dedication.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with more than 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
Position Details
Position Title:
Accounting Associate III
Position Number:
013410
Department:
Human Resource Services
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year
Salary:
$15.09/hr
–
Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
FOCUS MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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